RFP 24102 Media, AV Products & Services, Broadcasting Services

Stafford County, Virginia is seeking one or more qualified firms to provide a broad range of media, audio-visual, broadcasting, and related services through RFP 24102. The services sought include live and recorded meeting broadcasting, audio-visual installation, system design, and on-site consultation. The RFP covers the broadcasting of Board of Supervisors and Planning Commission meetings, as well as the programming, maintenance, and playback of county information on government cable channels. A non-mandatory pre-proposal conference will be held on April 18, 2024, and proposals are due on May 9, 2024. The contract term is for an initial period with the option to renew for two successive one-year terms, with price increases limited to the lesser of the Consumer Price Index for All Urban Consumers (CPI-U) or 3%.

The RFP does not specify any set-aside designations or restrictions on the types of organizations that can respond. The current environment includes existing audio-visual installations in county facilities, and the County may make multiple contract awards as a result of this solicitation. The RFP does not provide information on any incumbent vendors or current contractors, nor does it specify a budget range for the procurement.