RFP # 24-24806 Camera Software Upgrade - Jail

Botetourt County, Virginia, has issued Request for Proposals (RFP) #24-24806 for a comprehensive camera software upgrade at the Botetourt County Jail. The procurement seeks a qualified vendor to replace the existing Ocularis Video Surveillance System with Avigilon Control Center software, which includes a complete site assessment, software installation, and system integration. Key deliverables include uninstalling the current video management system, installing Avigilon software on existing video servers and workstations, providing 160 camera licenses and 220 enterprise camera licenses, and conducting a minimum of 8 hours of on-site training for county personnel. The project requires integrating the new software with the facility's current PLC and call-up system, with the vendor responsible for day-to-day management of cameras, software, server hardware, and server software. Proposals will be evaluated based on the offeror's background, experience, responsiveness, ability, capacity, performance quality, and cost-effectiveness, with the contract awarded to the offeror providing the best overall value to the Sheriff's Office and County. The proposal submission deadline is November 6, 2024, at 2:00 p.m., and all submissions must be made electronically through the Botetourt County Vendor portal (Bonfire).

The RFP does not specify any specific set-aside designations or restrictions on responding organizations, indicating the procurement is open to a wide range of qualified vendors. No information is provided about incumbent vendors or the current technological environment beyond the existing Ocularis Video Surveillance System. The documents do not disclose a specific budget range or anticipated contract value for the project. The county noted they are exempt from federal excise and Virginia sales tax, and they reserve the right to cancel the RFP, reject any proposals, or make multiple awards if determined to be in the best interest of the county. Interestingly, the RFP includes cooperative procurement language, which allows other public agencies in Virginia to potentially purchase under the resulting contract. Additionally, the county confirmed through an addendum that no bond requirement exists for this procurement, and they do not have a current cost estimate for the project available.