RFP 24-1227 Ambulance First Aid Services

The California Exposition & State Fair (Cal Expo) has issued Request for Proposal (RFP) 24-1227 for Ambulance and First Aid Services across Sacramento County, Sacramento City, San Francisco City, and West Sacramento City. The procurement seeks a contractor to provide comprehensive ambulance and first aid services during the annual California State Fair and other events held at Cal Expo grounds. Specific service requirements include deploying a minimum of 10 fully-equipped advanced life support ambulances, staffed with qualified EMTs, Paramedics, and a clerk/dispatcher. The RFP outlines three event categories requiring varying levels of emergency medical services, with the contractor responsible for providing necessary equipment, personnel, and medical support. Proposal submissions are due by November 26, 2024, with an anticipated contract term from January 1, 2025, through December 31, 2027, including a potential two-year extension option. Evaluation criteria will assess the bidder's qualifications, technical capabilities, cost structure, and ability to meet the comprehensive emergency medical service requirements outlined in the RFP.

The RFP does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Bidders must submit a comprehensive proposal including detailed cost proposals with hourly rates for staffing and equipment, alongside standard state contract requirements such as insurance documentation, indemnification provisions, and ADA compliance certifications. While specific budget ranges are not explicitly stated in the provided documentation, the contract's three-year duration and requirement for multiple ambulances suggest a significant potential award value. Prospective contractors must also complete additional documentation, including a Generative Artificial Intelligence (GenAI) Reporting and Factsheet. The complexity of the service requirements, including advanced life support capabilities and multi-event coverage, indicates that only experienced emergency medical service providers with robust operational infrastructure will be competitive in this procurement opportunity.