RFP 20262038 Community Hazard and Risk Analysis

The City of Eugene, Oregon is issuing Request for Proposals 20262038 to procure consulting services for a Community Hazard and Risk Analysis project. This screening-level assessment will evaluate long-term environmental and public health risks associated with hazardous materials use and storage, as well as the legacy of industrial and commercial activities within the community. Key project objectives include problem definition and framework development, hazard and risk characterization using national and state data sources, regulatory coverage and gap assessment, and identification of policy or program adjustment options. Deliverables encompass a technical memorandum, draft and final reports with risk framework descriptions and screening-level risk characterization results, identification of gaps in financial assurance and regulatory authority, recommendations for municipal response options, and a presentation to City Council. Qualified consultants must demonstrate strong project understanding and approach, provide detailed technical proposals, realistic project schedules, and demonstrate relevant expertise and qualifications. Proposals must be submitted through OregonBuys by May 12, 2026, at 2:30 PM, with clarification requests due by May 4, 2026, at 4:00 PM and protests due by May 5, 2026, at 4:00 PM. Evaluation will be conducted on a 100-point scale comprising project understanding and approach (30 points), technical proposal (25 points), project schedule (15 points), proposed budget (20 points), and qualifications (10 points), with a Notice of Intent to Award anticipated on June 15, 2026, and a preferred project completion timeline of 9-12 months.

The RFP does not specify set-aside designations or restrictions limiting eligible respondent types based on disadvantaged enterprise status or organizational classification. No incumbent vendors or current contractors are identified for this procurement. The City has allocated $150,000 for the base scope screening-level assessment, with proposers encouraged to identify optional enhanced elements with separately stated incremental costs. The awarded contractor must execute the contract within ten calendar days of receipt and maintain commercial general liability insurance of $2,000,000 combined single limit per occurrence with $3,000,000 annual aggregate, workers' compensation insurance, and automobile liability coverage of $2,000,000 combined single limit. Payment terms are net 30 days upon submission of properly invoiced deliverables. The contract will incorporate standard City of Eugene terms including compliance with Oregon public contracting code provisions, nondiscrimination requirements, and sustainability and social equity standards.