RFP 2026-222 regional emergency warming center operations manager

The City of Chelsea, Massachusetts, has issued Request for Proposals (RFP) 2026-222 for a Regional Emergency Warming Center Operations Manager, seeking a qualified vendor to manage and operate emergency warming center services. The procurement targets a critical public safety and community service function designed to provide shelter and support during extreme weather conditions. The successful contractor will be responsible for establishing, staffing, and maintaining operational protocols for regional warming centers that can quickly respond to cold weather emergencies. Key deliverables are likely to include detailed operational plans, staff training protocols, client intake procedures, and coordination with local emergency management agencies. The solicitation was posted on November 20, 2025, with proposal submissions due by December 4, 2025. Interested vendors must download the complete RFP documentation from the City of Chelsea's purchasing department website at https://www.chelseama.gov/departments/purchasing/current_bids___solicitations.php. Potential bidders are advised to carefully review all requirements, submit any clarifying questions before the response deadline, and ensure comprehensive compliance with the city's technical and operational specifications.

While specific set-aside designations are not explicitly detailed in the provided information, municipal procurements like this often include preferences for local businesses, minority-owned enterprises, or vendors with demonstrated emergency management experience. The RFP likely requires bidders to demonstrate substantial experience in emergency services, social service coordination, and community support operations. Potential respondents should anticipate requirements related to staff qualifications, safety protocols, and proven capabilities in managing vulnerable populations during crisis scenarios. Although the exact budget range is not specified, emergency service contracts of this nature typically range between $75,000 and $250,000 annually, depending on the scope of services and regional coverage requirements. Vendors should be prepared to provide comprehensive documentation of past performance, staff credentials, and operational readiness to effectively manage regional warming center services during critical weather events.