RFP #2026-09: Fixed Route Transit System Evaluation & Service Planning Study
Closed State & local contract opportunity Posted
- Solicitation number
- 2138472
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- Points of contact
-
- Keely Barney kbarney@watertown-ny.gov (315) 785-7749
- Brandi Smith bsmith@watertown-ny.gov (315) 785-7771
Updated .
About this opportunity
The City of Watertown, New York is requesting proposals for a Fixed Route Transit System Evaluation and Service Planning Study under RFP #2026-09, with sealed proposals due September 22, 2026 at 11:00 a.m. EST at the Purchasing Department, 245 Washington Street, Suite 206. Proposals must be submitted in physical form only; telephoned, faxed, or electronically submitted proposals will not be accepted. Three complete copies are required.
The scope encompasses a comprehensive evaluation of Watertown's three fixed-route CitiBus system and complementary paratransit services, including nine tasks: project initiation, data collection and stakeholder engagement, system performance evaluation, route alternatives development, transfer site evaluation, coordination assessment with Jefferson County Transit, implementation framework development, and final deliverable compilation. Key deliverables include an Existing Conditions Memo due December 11, 2026; Route Performance Reports due February 12, 2027; Draft Recommendations due May 28, 2027; and a Preferred Network/Implementation Plan due July 30, 2027. The contract term extends through November 30, 2027.
This project is funded by the U.S. Department of Transportation Federal Transit Administration (80% federal share under Grant No. NY-2022-060-01), New York State Department of Transportation (10%), and the City of Watertown (10%). Prevailing wage requirements apply where applicable; vendors must hold New York State contractor registration effective December 30, 2024. Insurance requirements include Workers' Compensation, General Liability (minimum $1 million per occurrence, $2 million aggregate), Automobile Liability (minimum $1 million combined single limit), and Umbrella Excess Liability ($5 million); the City is self-insured and requires additional insured status and waiver of subrogation.
Proposals are evaluated on relevant qualifications and demonstrated experience (40%), understanding of project and proposed methodology (20%), technical approach and ability to provide practical recommendations (15%), cost-effectiveness and value (15%), and professional references and past client satisfaction (10%). The City anticipates vendor selection on October 19, 2026 and contract signing on October 26, 2026. The City reserves the right to request clarification, conduct interviews, and negotiate scope, schedule, and fees with the highest-ranked proposer. Contact Tina Bartlett-Bearup, Purchasing Manager, at (315) 785-7749 or tbartlettbearup@watertown-ny.gov for specifications.
Opportunity text
LEGAL NOTICE: REQUEST FOR PROPOSALS RFP #2026-09: Fixed Route Transit System Evaluation & Service Planning StudyIssuing Agency: City of Watertown, New York The City of Watertown, New York, hereafter known as the City, is seeking sealed proposals from qualified vendors to provide proposals for a Fixed Route Transit System Evaluation and Service Planning Study. Sealed proposals for furnishing and delivery of services as required and as set forth in these specifications prepared by the City of Watertown will be received until 11:00 AM on Tuesday, September 22, 2026, EST in the Purchasing Department, Suite 206, City Hall, 245 Washington Street, Watertown, NY. Submission Method: RFP responses must be enclosed and sealed in a plain envelope and clearly marked "RFP #2026-09: Fixed Route Transit System Evaluation & Service Planning Study" on the front of the envelope. Strict Rejection Rule: Telephoned, faxed, or electronically submitted proposals or amendments will NOT be accepted. Any proposal not in accordance with these instructions or in the forms prescribed, or not containing all statements contained on said proposal form, may be rejected. Copies of the specifications may be obtained by contacting Tina Bartlett-Bearup, Purchasing Manager, City of Watertown, at (315) 785-7749 or via e-mail at tbartlettbearup@watertown-ny.gov. Proposals shall be submitted only in the form hereinafter set forth on the forms furnished with all the blanks filled in. This project is supported by financial assistance from the U.S. Department of Transportation, Federal Transit Administration (FTA) (under Grant No. NY-2022-060-01) and the New York State Department of Transportation (NYSDOT). Federal Share (FTA): 80% New York State Share (NYSDOT): 10% Local Share (City of Watertown): 10% The City of Watertown, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, hereby notifies all bidders that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, Disadvantaged Business Enterprises (DBEs) and Minority and Women-Owned Business Enterprises (MWBEs) will be afforded full opportunity to submit proposals in response to this invitation and will not be discriminated against on the grounds of race, color, sex, or national origin in consideration for an award. Pursuant to New York State Finance Law §§ 139-j and 139-k, this solicitation imposes certain restrictions on communications between the City and a bidder during the procurement process. Bidders are cautioned that all contacts, questions, or requests for clarification regarding this RFP must be directed exclusively to the Designated Contact Person named below. Designated Contact: Tina Bartlett-Bearup, Purchasing Manager Phone: (315) 785-7749 Email: tbartlettbearup@watertown-ny.gov The City of Watertown reserves the right to reject any or all proposals, to waive any informalities or technicalities in the bidding, and to award the contract in the best interest of the City. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: None
Files
| File | Type | Posted |
|---|---|---|
| RFP #2026-09 Fixed Route Transit System Evaluation Service Planning Study.FINAL.pdf |
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