RFP 2026-08-001 Recreation Concession Services

McDuffie County Board of Commissioners is requesting proposals for recreation concession services at Sweetwater Park, with proposals due August 28, 2026 at 3:00 p.m. at the McDuffie County Manager's Office in Thomson, Georgia.

The vendor will operate concession stands at the Softball Tower, Baseball Tower, Gym, and Football stand, maintaining facilities open at least thirty minutes before events begin and thirty minutes after the last game concludes during all McDuffie County games and athletic tournaments. The anticipated schedule includes spring sports (April–June), fall sports (late September–December), winter sports (January–February), and adult leagues (June–August). The vendor is responsible for staffing, inventory management, approved menu items (soft drinks, candy, snacks, and optional prepared foods), equipment, maintenance, and personnel costs. McDuffie County provides electricity and basic structural repairs not caused by vendor negligence.

The contract term begins September 2026 and continues through December 31, 2027, with three optional one-year renewal periods contingent upon annual appropriation and Board review. The vendor must maintain general and food services liability insurance of at least $1,000,000 per person and $1,000,000 per incident, with McDuffie County named as additional insured. The financial proposal must detail the gross revenue percentage fee paid monthly to the County by the twentieth of each month.

Questions are due in writing by August 21, 2026, with responses provided by August 24, 2026. Evaluation criteria are experience with similar concessions (25 points), operations and staffing reliability (20 points), menu quality and value (15 points), financial return to the County (25 points), compliance readiness (10 points), and references (5 points). Top-ranked proposers may be interviewed. Required documentation includes company profile with minimum three references, detailed operations plan, menu and product list, equipment inventory, certification of non-discrimination, E-Verify documentation, Georgia Security and Immigration Compliance Affidavit, non-collusion affidavit, W-9, drug-free workplace certificate, and business license.