RFP-2026-03 — Professional GIS Services and Asset Management

The Town of Bowling Green, Virginia is requesting proposals for professional GIS services and asset management program development for its public drinking water and wastewater systems under RFP-2026-03, with proposals due July 20, 2026 at 3:00 PM. The Town intends to negotiate a professional services agreement with the highest-ranked firm following qualifications evaluation; cost proposals are not submitted initially but will be required after ranking.

The project scope encompasses planning-level asset management program development for both drinking water and wastewater systems, including performance and condition data collection, asset condition assessment, remaining useful life estimation, risk-based asset prioritization, and comprehensive program documentation. The consultant must recommend and implement appropriate asset management tools, populate asset management fields in the existing ArcGIS system, and provide staff training on tool usage, asset updates, and capital planning integration. Deliverables must clearly identify, track, and bill drinking water and wastewater services separately to ensure grant compliance.

Funding is provided in part through a Virginia Department of Health Planning and Development Grant, which covers drinking water system activities only; the Town supplements grant funds with local funds for wastewater asset management activities. The work must be completed within the grant timeframe, with failure to meet the project schedule potentially resulting in grant funding withdrawal.

Evaluation criteria are relevant asset management planning experience (30%), understanding of project and technical approach (25%), qualifications of proposed project team (20%), experience with asset management tools and training (15%), and applicable schedule and grant requirements (10%). Proposals are limited to ten single-sided pages, excluding cover letter and conflict of interest disclosure, and must address firm qualifications, project team credentials, relevant project experience, technical approach, and cost allocation methodology. Written inquiries are due July 6, 2026 at 12:00 PM to Jeffrey Smith at jsmith@townofbowlinggreenva.gov.