RFP 2026-011 On-Call Emergency and Non-Emergency Tree Services

The City of Tucker, Georgia is issuing Request for Proposal 2026-011 for on-call emergency and non-emergency tree services to support the Public Works and Parks Department. The procurement seeks qualified contractors to provide emergency tree removal with a two-hour response time, non-emergency tree pruning and removal scheduled within five business days, and stump grinding operations. Contractors must submit technical proposals (maximum 15 pages), cost proposals on a unit cost basis organized by diameter at breast height categories, Certificates of Insurance, Equipment Lists, W-9 Forms, notarized E-Verify Affidavits, and notarized Oaths of Non-Collusion. The evaluation committee will assess proposals using a 100-point scoring system allocating 35 points for the management plan and approach, 35 points for qualifications and relevant project experience, and 30 points for cost. The question submission deadline is March 31, 2026, with electronic proposals due by April 16, 2026 at 1:00 PM EST. The evaluation period spans April 17-24, 2026, with tentative contract awards anticipated at the City Council meeting on June 8, 2026. The City intends to award one-year contracts with three optional one-year renewals beginning July 1, 2026, and reserves the right to reject any or all proposals and negotiate pricing with the top-scoring bidder.

Contractors must maintain Commercial General Liability insurance of at least $3,000,000 combined single limits with the City named as additional insured, statutory Workers Compensation and Employers Liability Insurance of at least $1,000,000, and Commercial Automobile Liability Insurance of at least $1,000,000. All contractors are required to comply with Georgia's E-Verify requirements for public contracts. The procurement includes no stated disadvantaged business enterprise minimum goals or set-asides, and no current incumbent vendor or budget range has been identified in the available documentation. Pricing must be structured on a unit cost basis for emergency and non-emergency tree removal by DBH categories, tree pruning at hourly rates with a two-hour minimum charge, stump grinding by size categories, and prestaging fees for emergency services. The City considers past performance in determining contractor responsibility and has indicated the selection will be qualification-based with multiple contract awards anticipated.