RFP 2026-0026 Procurement & Installation of Operations Video Wall

Savannah Airport Commission is requesting proposals for procurement and installation of a commercial-grade LED video wall system for the Airport Operations Center under RFP 2026-0026, with proposals due September 11, 2026 at 5:00 p.m. EST and a mandatory pre-proposal meeting on August 13, 2026 at 1:30 p.m. EST (virtual attendance available).

The scope is a complete turnkey solution including equipment, hardware, mounting systems, cabling, software, programming, testing, training, and commissioning for a 16-by-9-foot display in 16:9 aspect ratio. The system must support continuous 24/7/365 operation in a mission-critical environment with 16 simultaneous input sources, native 4K resolution, KVM functionality, enterprise security standards with Active Directory integration, and future campus-wide expansion capabilities. A minimum eight-year manufacturer warranty covering LED display panels, controllers, processors, and major system components is required.

Evaluation criteria are weighted: technical compliance and system functionality (25 points), project approach and implementation plan (25 points), vendor qualifications and relevant experience (20 points), system expandability and future capabilities (15 points), cost (10 points), and local/small/minority business designation (5 points). Cost is not the determining factor; the award will be based on overall value and best advantage to the Commission.

An optional site visit is available on August 19, 2026 at 10:30 a.m. EST. Written questions are due August 21, 2026, with the final addendum released by August 28, 2026. Award notification is scheduled for no later than November 2, 2026. All responses must be submitted through the Bonfire platform (https://savannahairport.bonfirehub.com); email and mail submissions are not accepted. Required forms include Proposal Certification, Non-Collusion Affidavit, Acknowledgement of Addendum, three business references from the past five years, Local/Small Business/Minority Business Form, and Exceptions Form. Contact Christy Dixon at cdixon@flysav.com for vendor registration or submission instructions.