RFP 2026-0020 Procurement & Installation of (1) Submersible (VFD) Pump Station

The Savannah Airport Commission is seeking competitive bids for the procurement and installation of one submersible Variable Frequency Device (VFD) pump station under RFP 2026-0020. The project scope encompasses furnishing and installing a complete pump station system featuring two submersible pump sleds with 10 HP 230VAC 3-phase motors capable of 200 GPM at 90 PSI, HDPE components, check and isolation valves, an outdoor-rated control panel with HMI interface and PLC with SIMPLESENSE software, a 20 HP Variable Frequency Drive per motor, flow sensors, and pressure transducers. The selected contractor will be responsible for site preparation, installation, electrical integration, testing, commissioning, traffic control, utility protection, and restoration of disturbed areas, with deliverables including a two-year manufacturer warranty and one-year warranty on additional items, plus factory-trained installation and startup assistance. All proposals must include itemized cost breakdowns organized by line item covering labor, materials, equipment, subcontractors, installation, testing, and commissioning. The evaluation criteria are weighted as follows: Experience and Past Performance (30 points), Scope of Services (30 points), Timeline (20 points), Cost (15 points), and Local/Small Business/Minority Business designation (5 points), totaling 100 points. Prospective bidders must register through https://savannahairport.bonfirehub.com to submit responses; a mandatory preproposal meeting is scheduled for May 21, 2026, at 10:00 a.m. at 640 Gulfstream Road, Savannah, Georgia, written questions are due by May 28, 2026, and proposals must be submitted electronically by 5:00 p.m. EST on June 17, 2026, with award notifications expected by August 5, 2026.

Respondents must possess valid state and local electrical contractor licenses, proof of general liability and workers' compensation insurance, airport-specific security credentials, and provide at least three references for comparable projects completed within the last five years. The RFP includes incentive points for entities with Local/Small Business/Minority Business designations, though no work shall commence until a formal contract is executed and a Notice to Proceed is issued. The Savannah Airport Commission reserves the right to reject any or all proposals, conduct best and final negotiations, and terminate the contract with thirty days' written notice without penalty or termination fees. No specific budget range or award value has been disclosed in the available solicitation materials; interested vendors should contact Christy Dixon at cdixon@flysav.com for vendor registration questions and bid submission instructions. All submissions must be made electronically through the Bonfire platform, with email and mail submissions explicitly rejected.