RFP 2026-0017 Tree Trimming & Emergency Tree Debris Removal Services

The Savannah Airport Commission is issuing Request for Proposal 2026-0017 to procure tree trimming and emergency tree debris removal services on an as-needed basis throughout the airport's 3,681-acre campus in Chatham County, Georgia. The scope of work encompasses professional maintenance, trimming, inspection, and care of 162 palm trees (160 Sabal Palm and 2 Washingtonia Palm), with bi-annual trimming scheduled during spring and fall seasons, along with 24/7 emergency response capabilities with a mandatory two-hour response time including nights, weekends, and holidays. Qualified contractors must employ a licensed arborist on staff, comply with OSHA regulations and ANSI A300 standards, provide three professional references from comparable projects completed within the last three years, and furnish all labor, equipment, materials, and transportation at their own expense. The evaluation process will utilize a weighted criteria system totaling 100 points, distributed as follows: Experience and Past Performance (30 points), Technical Approach (25 points), Cost (20 points), References (20 points), and Local/Small Business/Minority Business designation (5 points). Critical timeline dates include a mandatory preproposal meeting and site visit on April 29, 2026, at 1:30 p.m., an optional site visit on April 30, 2026, at 9:00 a.m., a written question submission deadline of May 8, 2026, a final addendum release by May 15, 2026, and proposal submission by 5:00 p.m. EST on May 29, 2026, exclusively through the Bonfire platform, with award notifications expected by July 15, 2026.

The contract award will be structured as an initial three-year agreement with options for two additional one-year renewal periods exercised at the Savannah Airport Commission's sole discretion, subject to satisfactory performance and continued need for services. Proposed pricing must remain firm throughout the initial three-year term, with any price adjustments during renewal periods capped at the percentage change in the Georgia Consumer Price Index and subject to SAC approval with 90 days' written notice and supporting documentation. Proposers must submit detailed, itemized cost proposals broken out by year, with emergency, after-hours, and inclement weather services priced separately. The RFP does not identify an incumbent contractor, though it indicates consideration for local and minority-owned business designations as part of the evaluation criteria. The Savannah Airport Commission reserves the right to reject any or all proposals, conduct best and final negotiations, and terminate the contract at any time with 30 days' written notice without penalty; no specific budget range or award value has been disclosed in the solicitation documents.