RFP 2026-0014 Redesign of the Credentialing Office

The Savannah Airport Commission is issuing Request for Proposal (RFP) 2026-0014 for comprehensive redesign services of its Credentialing Office located at Savannah/Hilton Head International Airport in Chatham County, Georgia. The procurement seeks qualified design firms to provide site assessments, design development, cost estimations, and visual renderings for a 630-square-foot space (35 feet by 18 feet) that must accommodate four workstations with one ADA-compliant station, employee work areas with dual-monitor capabilities, customer-facing standing-height counters, filing and storage systems, and a break area with appliance accommodations. Respondents must submit separate and itemized pricing for the Commission's proposed layout design, recommended alternative or unique layouts, and optional design features through the Bonfire online portal at https://savannahairport.bonfirehub.com, with all vendor registration completed prior to submission. The RFP includes mandatory pre-proposal and site visit meetings scheduled for March 18, 2026, at 1:00 PM EST and March 23, 2026, at 1:30 PM EST, respectively, with written questions due by March 26, 2026, and the final addendum released by April 3, 2026. Proposals are due by 5:00 PM EST on April 15, 2026, with award notification expected no later than July 15, 2026. Evaluation will employ a weighted-criteria approach assessing Design Quality & Functionality (30 points), Project Timeline (25 points), Visual Renderings & Documentation (20 points), Pricing (20 points), and Local/Small/Minority Business designation (5 points) for a total of 100 points, with the selected respondent determined as the most responsible and advantageous option rather than necessarily the lowest bidder.

The RFP includes a five-point evaluation preference for firms with Local/Small/Minority Business designations, providing an advantage to disadvantaged enterprises that meet applicable criteria. No contract work shall commence prior to formal contract execution and issuance of a Notice to Proceed, with all proposal preparation costs borne solely by respondents. The Savannah Airport Commission reserves the right to reject any or all proposals, conduct best and final negotiations, and terminate the contract with thirty days' written notice if deemed in its best interest. The RFP does not specify an incumbent contractor or existing infrastructure requiring integration, nor does it provide an explicit budget range or award value; however, pricing constitutes 20 percent of the evaluation criteria and will be a significant factor in the final selection. For vendor registration or submission instructions, interested firms should contact Christy Dixon at cdixon@flysav.com.