RFP 2025. 09 Uninterruptible Power Supply (UPS)

Brazosport College in Brazoria County, Texas, has issued Request for Proposal (RFP) 2025.09 seeking a vendor to provide and install a new 40kVA Uninterruptible Power Supply (UPS) system for their information technology server room. The procurement requires a transformer-free UPS system with specific technical specifications, including up to 95% efficiency, unity power factor, and compatibility with various monitoring systems. The college has identified two potential installation windows: December 21, 2025 to January 2, 2026, or March 9-13, 2026, with the goal of minimizing operational disruptions. A pre-bid meeting and site visit are scheduled for October 2, 2025, at 1:30 pm, with proposal questions due by October 9, 2025, and final RFP responses due on October 16, 2025, at 2 p.m. The evaluation process will utilize a 100-point scoring system, allocating points across cost proposal (30 points), technical specifications (25 points), installation plan and timeline (20 points), vendor experience and qualifications (15 points), and proposal quality and completeness (10 points).

The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The selected vendor will be responsible for removing the existing UPS unit, installing the new system, and providing startup and warranty services, including parts and labor with a 4-hour response time and one preventive maintenance visit. Brazosport College is tax-exempt and will process payments net 30 days after invoice receipt, with the purchase contingent on available budgeted funds. While a specific budget range is not disclosed, the comprehensive technical requirements and detailed evaluation criteria suggest the college is seeking a high-quality, professional UPS installation. Vendors must complete various compliance documents, including a Conflict of Interest Questionnaire and Disclosure of Interested Parties, in accordance with Texas state government codes. The procurement appears focused on securing a reliable, efficient UPS system with minimal disruption to the college's technological infrastructure.