RFP #2025-26-04 Production of EOU Letters

Eastern Oregon University has issued Request for Proposals (RFP #2025-26-04) for the design, fabrication, and installation of large-scale dimensional letters to enhance campus branding and visibility. The procurement is specifically for creating approximately 40"x60" letters to be installed on a concrete base, with the primary objectives of improving campus presence and brand recognition. Vendors must demonstrate expertise in large-scale signage and campus branding, providing comprehensive proposals that include design renderings, engineering specifications, material recommendations, and project timelines. The evaluation criteria will use a 100-point matrix assessing project understanding (20 points), design and technical quality (20 points), higher education experience (15 points), local vendor preference (10 points), project timeline and management (15 points), cost proposal and value (15 points), and warranty and maintenance plan (5 points). Key dates include a proposal due date of November 17, 2025, with an anticipated solicitation award notification by December 1, 2025, and a required installation deadline of May 1, 2026.

The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The procurement is open to vendors capable of meeting the technical and professional requirements, with a total project budget not to exceed $25,000. While no incumbent vendors are mentioned, the university seeks a solution that can withstand Eastern Oregon's climate and align with institutional branding standards. Vendors are required to provide itemized costs, optional finishes, project timelines, warranties, and examples of similar completed projects. The comprehensive proposal should demonstrate the vendor's capability to deliver a durable, aesthetically pleasing signage solution that meets Eastern Oregon University's specific branding and visibility enhancement objectives.