RFP #2025-26-03 - Head Start Centers HVAC and Exhaust Hood Projects

Eastern Oregon University Head Start (EOUHS) has issued Request for Proposals (RFP #2025-26-03) for HVAC and exhaust hood improvement projects in Union County, Oregon, specifically targeting centers in Elgin and La Grande. The procurement seeks a qualified, licensed HVAC contractor to remove and replace BARD HVAC units at the Elgin Center and install commercial-grade stainless steel exhaust hoods over dishwashers and wall ovens at the La Grande Center. The proposal will be evaluated using a 100-point criteria that includes project understanding (15 points), experience and qualifications (20 points), technical approach (20 points), cost proposal (25 points), timeline and availability (10 points), and warranty and support (10 points). Proposals are due electronically by October 21, 2025, at 3:00 pm PST, with all project work to be completed by June 30, 2026. Contractors must submit comprehensive documentation including company information, project experience, timeline, cost breakdown, proof of Oregon CCB license, bonding, and insurance.

The contract requires contractors to be enrolled in the Oregon Central Background Registry if work is performed while centers are open, and proposals may cover the combined project scope. A maximum budget of $10,000 is allocated for potential additional improvements to the North BARD unit at the Elgin Center. Contractors must ensure code compliance, obtain necessary permits, test systems, and provide a minimum one-year warranty. While no specific set-aside designations for disadvantaged enterprises are mentioned, the procurement emphasizes technical expertise and cost-effectiveness. The evaluation will prioritize comprehensive proposals that demonstrate a clear understanding of project requirements, technical proficiency, and competitive pricing. Successful contractors will need to navigate the unique requirements of working in active Head Start centers while maintaining high standards of technical implementation and minimal disruption to ongoing operations.