RFP 2025-1 Payroll and HR Services

Oregon Charter Academy (ORCA) has issued Request for Proposals (RFP 2025-1) seeking comprehensive payroll and human resources services for its virtual charter school environment serving approximately 2,700 K-12 students and staff. The procurement targets a five-year contract spanning July 1, 2025 through June 30, 2030, with proposals due February 20, 2025 at 2:00 PM Pacific Time. Evaluation will utilize a 100-point scoring methodology examining executive summary (5 points), service delivery philosophy (20 points), service delivery approach and cost-efficiency (20 points), proposer uniqueness and experience (20 points), key personnel (15 points), and pricing (20 points). Pricing proposals will be competitively scored with 20 points allocated to the lowest price, descending to 0 points for higher-priced submissions. The procurement requires a comprehensive HR platform capable of managing payroll processing and related administrative services, with proposals assessed on their ability to deliver efficient, integrated solutions. Notably, the three highest-scored proposers may be invited for follow-up interviews to further evaluate their capabilities.

The RFP includes a 10% price preference for goods and services provided entirely within Oregon, potentially advantaging local vendors. The current incumbent, ADP, Inc., has a contract expiring September 30, 2025, suggesting an established technological infrastructure that prospective vendors must be prepared to integrate or replace. While specific set-aside designations are not explicitly detailed, the RFP indicates ORCA is simultaneously issuing a companion RFP (2025-2) for Talent Management Services, with potential preference given to providers capable of fulfilling both solicitations on a unified platform. The procurement does not specify a precise contract value or budget range, but given the scope of services for a virtual charter school serving 2,700 students, the annual contract value is likely to be substantial. Prospective vendors should demonstrate robust HR technology capabilities, comprehensive payroll processing expertise, and the ability to seamlessly support a complex educational administrative environment.