RFP 2025-010 Video Production Services for Water Resources

The City of Lynchburg, located in Campbell County, Virginia, has issued a Request for Proposals (RFP 2025-010) for video production services specifically for Lynchburg Water Resources (LWR). The procurement seeks a qualified vendor to produce 4-6 professional videos over a 12-month period, with each video averaging approximately 2 minutes in length. The primary objectives include creating content to promote LWR's services, projects, staff, and support job recruitment needs. Vendors must demonstrate expertise in consulting with LWR, utilizing existing branding guidelines, assisting with script and storyboard development, conducting video shoots, and delivering video files in multiple formats. The City will evaluate proposals based on the vendor's understanding of required services, proposed approach, experience and qualifications, and overall proposal clarity. Key submission details include a proposal deadline of 4:00 PM on August 7, 2024, with an optional virtual pre-proposal meeting scheduled for July 10, 2024. The initial contract term is one year, with potential renewals for up to four additional one-year terms.

The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged business enterprises. Proposals must include detailed cost projections, specifically the cost per minute for video production and an hourly rate for on-site video shoots. The anticipated budget range for this contract is $20,000-$40,000, with pricing to remain valid for the initial one-year contract term. The City reserves the right to award the contract to a single vendor or multiple vendors, ensuring flexibility in procurement. All produced videos and associated footage will become the property of the City of Lynchburg, with no exclusive commitment to a single firm. Vendors should be prepared to provide comprehensive pricing structures that accommodate potential variations in video length and production requirements. The non-exclusive nature of the contract suggests that the City may seek additional video production services from other vendors if deemed necessary.