RFP # 2025-004 transport and mortuary services for human remains

Fannin County, Texas has issued Request for Proposals (RFP # 2025-004) for comprehensive Transport and Mortuary Services for Human Remains. The solicitation seeks qualified vendors to provide critical services including removal of human remains from death scenes, transportation to designated facilities for autopsy, cremation, or burial, and storage as directed by local authorities. Vendors must have climate-controlled vehicles, maintain a documented chain of custody, and be prepared to testify in court if required. Proposals are due by 3:00 PM on Tuesday, July 29, 2025, with submissions opening at 3:15 PM at the Fannin County Purchasing Agent's Office. The County will implement a two-step selection process, first evaluating qualifications packages and potentially short-listing up to three companies, then conducting interviews to select finalist(s). Evaluation criteria include 30% for qualifications and experience, 25% for service approach, 25% for cost and value, 10% for references and past performance, and 10% for licenses and compliance. The contract term is initially set for September 1, 2025 to August 31, 2027, with potential extensions for up to three additional one-year periods.

The RFP does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The county reserves the right to award multiple contracts and implement a rotation schedule for service distribution. Vendors must provide detailed pricing for various services, including roundtrip transport for autopsy, pickup and removal in Fannin County, indigent cremation transport, and additional services like blood draws and storage. While specific budget ranges are not disclosed, the comprehensive nature of services suggests a significant contract value. The procurement appears open to private mortuary and transportation service providers with appropriate licensing, vehicles, and expertise in handling human remains. Vendors will need to demonstrate capability to manage sensitive transportation and storage requirements with professional protocols and legal compliance.