RFP #2025-0015 Annual Elevator & Escalator Maintenance & Repair

The Savannah Airport Commission is seeking a qualified contractor for RFP #2025-0015 to provide comprehensive annual elevator and escalator maintenance and repair services at the Savannah Hilton Head International Airport. The procurement involves preventative maintenance and potential on-site technical support for 17 elevators and 16 escalators located throughout the terminal and parking facilities. Contractors must possess a minimum of 10 years' experience in commercial elevator/escalator services and be OEM qualified to work on all specified equipment brands. The evaluation criteria includes demonstrated ability to perform services (25 points), experience/knowledge (25 points), vendor performance (20 points), pricing (15 points), responsiveness (10 points), and local/small/minority business participation (5 points). A mandatory pre-proposal meeting and site walkthrough is scheduled for January 21, 2025, at 1:00 PM, with proposal submissions due by February 18, 2025, at 5:00 PM EST. The contract term is three years with two potential one-year renewals, not exceeding five years total, and award notification is expected by April 15, 2025.

The solicitation allows for small, local, and minority-owned businesses to receive additional points in the evaluation process, with vendors qualifying by meeting one of three business category designations. The current elevator maintenance provider is identified as Kone, and all equipment will be taken on in "as-is" condition, with additional work requiring written Commission approval. Contractors will be responsible for all labor, supervision, materials, equipment, insurance, tools, testing, and transportation. Emergency response time requirements are stringent, mandating less than 30 minutes for entrapments and 2 hours for non-emergency repairs. There will be no price adjustments for labor or commodity increases during the contract term. All bid submissions must be made through the Bonfire platform at https://savannahairport.bonfirehub.com, with no submissions accepted via email or mail. While a specific budget range was not disclosed, interested vendors must register on the platform and can contact Christy Dixon at cdixon@flysav.com for registration or submission questions.