RFP 2024-06 Parks & Recreation Master Plan Consulting Services

Goochland County, located in Virginia, is seeking consulting services to develop a comprehensive Parks & Recreation Department Master Plan through Request for Proposals (RFP) 2024-06. The procurement aims to create strategic, flexible plans for managing and enhancing the county's parks and recreation facilities, including Courthouse Green, Goochland Sports Complex, Leakes Mill Park, Matthews Park, Tucker Park at Maidens Crossing, Reynolds Recreation Complex, and Hidden Rock Park. The project's key objectives include developing short-, medium-, and long-term strategies that balance community growth, facility maintenance, and limited resources, with the ultimate goal of positioning Goochland County's parks system as the best in Virginia. The scope of services encompasses project initiation and management, comprehensive data collection and review, community profiling and engagement, in-depth parks and recreation system analysis, and development of a final Master Plan document. Proposals are due by July 30, 2024, at 2:00 p.m. local time, with anticipated interviews for top-ranked offerors scheduled for August 15, 2024. Evaluation criteria will include management approach, methodology, ability to control project costs, firm and project team qualifications, and representative projects and references. Minimum qualifications require demonstrated experience in creating accurate parks and recreation master plans, professional experience with similar projects within the past five years, proven ability to complete projects on time and within budget, and being licensed to do business in Virginia.

The RFP encourages participation from minority-owned, service-disabled veteran-owned, small, women-owned, and Goochland County-based businesses as subcontractors or suppliers, promoting diversity in the procurement process. While no specific set-aside percentages are outlined, the county demonstrates a commitment to inclusive contracting practices. The Notice of Intent to Award indicates PROS Consulting, Inc. as the intended recipient, though the final contract is still subject to negotiations. No specific budget range or award value is explicitly stated in the documents, with pricing to be negotiated competitively with the top-ranked firm after interviews. The contract is expected to have an initial six-month term for completing the master plan development, with no mentioned renewal options. Existing infrastructure includes multiple parks and recreation facilities with diverse amenities such as athletic fields, courts, trails, playgrounds, picnic areas, and specialized features like an amphitheater and dog parks. The successful consultant will be expected to provide a comprehensive analysis of these existing resources and develop strategic recommendations for future improvements and development.