RFP 2024-01 - City of Mason Public Works Building - Design Service

The City of Mason, Michigan, has issued Request for Proposal (RFP) 2024-01 seeking design services for a comprehensive Public Works Department (DPW) campus redesign and relocation project. The selected engineering firm will be required to conduct a thorough needs analysis of current DPW facilities, evaluate potential sites, develop conceptual layouts, and provide detailed cost estimates for a new campus. Specific deliverables include analyzing current DPW operations, recommending a site from two potential city-owned locations (a 16-acre parcel with Temple Street access and a 50-acre site adjacent to the Water Treatment Plant), and creating comprehensive design and cost documentation. The city has established specific evaluation criteria, with points allocated for applicable experience (15 points), project approach (15 points), time and effort (10 points), and cost proposal (10 points). Key project deadlines include an informational meeting and site tours on May 2 and 3, 2024, with proposals due by May 15, 2024, at 2:00 PM. The anticipated project timeline includes a City Council award in June 2024, task deliverables between October and December 2024, construction beginning in Spring 2025, and projected occupancy of the new campus in Fall 2025.

The RFP does not explicitly outline specific set-aside designations or restrictions for disadvantaged business enterprises. The current project involves replacing outdated, undersized DPW facilities to enable expansion of the Wastewater Treatment Plant, with the existing facility comprising approximately 24,650 total square feet across 24 different buildings and structures. While no incumbent vendors are directly identified, the project documents include an extensive equipment inventory of 81 units spanning various municipal departments, which will likely need to be accommodated in the new facility design. The city has provided comprehensive supporting documentation, including utility system maps (water, storm, and sanitary sewer), equipment lists, and potential location maps to support bidder preparation. Although a specific budget range is not explicitly stated, the detailed nature of the RFP and the complexity of designing a new municipal campus suggest a significant investment. The City of Mason reserves the right to negotiate the final project price and scope and may conduct interviews if proposals cannot be differentiated through written submissions alone.