RFP 2020-01 Sub-compact Tractor with Implements

Central Lake Public Schools in Central Lake, Michigan, issued Request for Proposals (RFP) 2020-01 for the procurement of a sub-compact tractor with implements. The procuring agency seeks bids to supply an 18 to 26 horsepower hydrostatic transmission tractor equipped with four-wheel drive, turf tires, and an enclosed, heated cab featuring front and rear windshield wipers, front and rear LED work lights, and an amber overhead LED warning light. The package includes a two-stage snow blower (48 to 60 inches, front-mounted with hydraulically controlled chute), a 60-inch back blade with Category 1 hitch and skid shoes, and a 48-inch loader with bucket and forks featuring quick attach capability if available. Vendors may bid on all or a portion of the items and submit multiple proposals. All proposed costs must include delivery, freight, handling, comprehensive training on proper attachment, detachment, and operation of all implements, and applicable taxes; the district is exempt from Michigan sales tax. The question submission deadline is February 27, 2020, with sealed bids due by 1:00 p.m. on March 4, 2020, at the school's main office. Contract award is tentatively scheduled for the school board meeting on March 9, 2020. Pricing is the most heavily weighted evaluation factor, though the school district reserves the right to consider vendor qualifications, product quality, references, level of experience, and proposal quality.

No specific set-aside designations or restrictions on respondent types are identified in the procurement documents. Vendors must provide references, web links or paper specifications and warranty information for all proposed items, and submit notarized Familial Relationship Disclosure Statements and Iran Business Relationship Affidavit forms with their bids. Payment will be issued within 30 days after products are received and inspected for compliance with the accepted bid proposal. The district reserves the right to reject any or all bids, select one or more bidders, and be the sole judge of equivalency or compatibility of proposed equipment. No incumbent vendors, current contractors, or existing infrastructure integration requirements are referenced in the procurement documents. No specific award value or budget range is disclosed in the available materials.