RFP 14-27-SKL Lake and Pond Management Services

The City of Portsmouth, Virginia Purchasing Department is requesting proposals for lake and pond management services on an as-needed basis, with proposals due October 22, 2026 at 2:00 p.m. via eVA. The city intends to award contracts to multiple consultants and anticipates conducting interviews with top-ranked offerors during the week of November 30–December 4, 2026, with final awards expected by December 11, 2026.

Firms must be licensed by the Commonwealth of Virginia to provide technical support for city stormwater lakes and ponds. Required services span evaluation and monitoring of current treatment strategies, aeration equipment recommendations, water quality determinations, identification of nuisance aquatic algae and invasive plant infestations, and turnkey water quality enhancement services including assessments, recommendations, plan development, equipment service, installation, repair, and maintenance.

The contract term is one year with options to renew for four additional one-year terms. The RFP does not require cost estimates in proposals; however, the city may request nonbinding hourly rate estimates during the discussion phase. Evaluation criteria are responsiveness to RFP provisions (20%), project manager qualifications (10%), personnel qualifications and experience (20%), firm organizational capability (20%), quality of workmanship and past performance (20%), and SWAM/MBE/SDVM participation (10%).

Successful offerors must provide evidence of professional liability insurance of $2 million, comprehensive general liability of $1 million per occurrence and $2 million aggregate, comprehensive automobile liability of $1 million per occurrence and $2 million aggregate, and workers' compensation as required by Virginia state law. Prior to contract execution, the selected firm must furnish a current City of Portsmouth Business License. Payments will be made upon project completion unless otherwise negotiated. The city reserves the right to reject any or all proposals and to cancel the contract with 60 days' written notice.