RFP #12-25C Disaster Recovery and Remediation Services

Santa Fe College, acting on behalf of the Florida College System Risk Management Consortium, has issued Request for Proposals (RFP) #12-25C for Disaster Recovery and Remediation Services covering member colleges across Florida. The comprehensive procurement seeks qualified contractors capable of providing extensive disaster response services, including fire, smoke, soot, and water damage restoration, water extraction, moisture control, HVAC decontamination, microbial remediation, document recovery, and electronics restoration. Proposals are due on Wednesday, May 21, 2025, by 3:00 p.m. EST, with an anticipated contract start date of July 1, 2025, and a potential three-year term with a two-year renewal option. The evaluation process will utilize a 100-point scoring system, allocating 20 points each to business experience, operational plan, and personnel/references, with 40 points dedicated to cost proposal. Contractors must demonstrate the ability to respond within 12-24 hours and comply with federal requirements, including FEMA guidelines, labor laws, and environmental regulations.

The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Contractors are required to maintain substantial insurance coverage, including $1,000,000 in commercial general liability, $1,000,000 in commercial auto liability, and appropriate workers' compensation insurance. The consortium reserves the right to award contracts to multiple vendors based on their capacity to serve different geographic areas and potential work volumes. While specific budget ranges are not detailed, the comprehensive nature of the services suggests significant potential contract value. The recommended award is anticipated to be posted on Monday, June 2, 2025, with a potential Board of Trustees meeting for final approval on Tuesday, June 17, 2025. Interested vendors must submit comprehensive proposals demonstrating business viability, project approach, key personnel qualifications, references, and detailed pricing information to be considered for this critical disaster recovery contract.