RFP 09-20 Security Surveillance System

The City of DeBary, Florida issued RFP 09-20 for a comprehensive security surveillance system replacement, seeking a qualified firm to furnish and install internal and external network security cameras at their city hall. The project requires a complete system upgrade to a 4K surveillance infrastructure, including removing existing wiring and cameras, installing new network video recorder (NVR) equipment, and configuring remote access capabilities. Specific hardware requirements include a minimum 32-channel NVR, 4K cameras with 8MP resolution, H.265 compression technology, Cat 6 wiring, and 16 TB data storage. Proposers must demonstrate at least three years of experience in video surveillance solutions, with a mandatory requirement to provide three references from similar Florida projects completed within the last three years. The solicitation timeline included a mandatory pre-bid site survey between June 22 and July 2, 2020, written questions due by July 10, 2020, and proposal submissions due on July 24, 2020 at 2:00 PM at DeBary City Hall, with a public bid opening and contract award scheduled for August 5, 2020.

The RFP did not specify specific set-aside designations for disadvantaged businesses. Vendors were required to carry substantial insurance coverage, including commercial general liability insurance of $1,000,000 per occurrence, business auto liability insurance of $1,000,000 per accident, workers' compensation insurance, and a $1,000,000 commercial umbrella policy. Nine vendors submitted bids, with prices ranging from $16,520.00 to $89,239.00. The City ultimately intended to award the contract to Lane Technology Solutions for $31,499.00, subject to City Council approval. Bidders were required to comply with Florida's public records laws, drug-free workplace requirements, E-Verify employment eligibility verification, and various state-mandated certifications including non-collusion and public entity crime statements. The existing infrastructure will remain city-owned, with the selected vendor responsible for complete system replacement and integration of the new 4K surveillance technology.