RFP 05-26 Above Ground Scale

The Southeastern Public Service Authority (SPSA) of Virginia is requesting proposals for the purchase and installation of one above-ground truck scale at the Portsmouth Transfer Station under RFP 05-26, with proposals due September 25, 2026 at 2:00 p.m. and a mandatory pre-bid conference on September 16, 2026 at 10:00 a.m. at the facility location (2 Victory Boulevard, Portsmouth, Virginia 23702).

The scale must be an 11 feet by 70 feet above-ground steel deck truck scale with a minimum 90,000 LB concentrated load capacity and 200,000 LB total load capacity. It must feature stainless steel load cells, digital communication, remote LED display, traffic lights, onscreen integrated traffic control, and ticket printer capability, and must integrate with the existing Paradigm Weigh Station software system. The contract is structured as a turn-key project encompassing decommissioning of the existing scale, new equipment, installation, calibration, freight, permits, and ancillary equipment such as crane rental.

Evaluation criteria total 100 points: scale price including removal and installation (25 points), warranty (25 points), technical support capabilities (10 points), vendor experience and references (20 points), and time to complete the project (20 points). Offerors must submit one original and two complete copies, including a title page, narrative statement, service plans, pricing on the provided form, signature sheet, proof of Virginia business authority, and references for at least three similar projects. Commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate is required, with SPSA named as additional insured, along with workers' compensation and automobile liability of $1,000,000 combined single limit. Payment is due within 30 days of invoice or delivery. SPSA reserves the right to conduct oral presentations with selected offerors and may award to one or more vendors following negotiation. The proposal acceptance period is 90 days.