RFO 24-150 - SharePoint Planning and Development Services

The California Department of Human Resources (CalHR) has issued Request for Offer (RFO) 24-150 for SharePoint Planning and Development Services, targeting current CMAS vendors across Sacramento County and San Francisco City. The procurement seeks a contractor to provide comprehensive consultative services for a one-year engagement to upgrade CalHR's SharePoint environment, specifically migrating from SharePoint 2016 to SharePoint Online. Key deliverables include technical assessment, business requirements gathering, governance planning, deployment, testing, data migration, training, and post-implementation support. Contractor personnel must possess a Project Management Professional (PMP) certification and demonstrate at least five years of experience in SharePoint planning, implementation, data migration, governance, and training. The project will be performed onsite at CalHR's Sacramento headquarters, with the contractor responsible for all travel expenses. The RFO was released on April 15, 2025, with responses due by May 16, 2025, and the total project expected to be completed by June 30, 2026, with post-implementation support extending through December 31, 2026. Contract award will be based on a best value method, considering technical competency, business solutions, industry experience, performance record, and cost.

The RFO does not explicitly specify set-aside designations or restrictions on responding organizations, though it is targeted to current CMAS vendors. The total contract amount is not to exceed $300,000, with an additional 10% contingency reserved for unanticipated tasks. The procurement is subject to state budget availability, and CalHR reserves the right to modify or cancel the RFO. While no incumbent vendors are specifically mentioned, the project involves upgrading an existing SharePoint 2016 infrastructure to SharePoint Online, which suggests integration with current technological systems. The contractor will be responsible for comprehensive migration services, including technical and business-focused consulting to ensure a smooth transition to the new SharePoint environment. Potential respondents should carefully review the qualifications requirements and be prepared to demonstrate extensive experience in SharePoint migration, governance planning, and enterprise-level technology implementation.