RFI AADA 2026*0017 Archival Collections Management System

The City and County of Denver, Colorado, is seeking a Request for Information (RFI) for an Archival Collections Management System, designated as AADA 2026*0017. This procurement opportunity focuses on acquiring a comprehensive technology solution for managing archival collections, with the primary objective of enhancing digital preservation, accessibility, and management of historical documents and artifacts. The RFI was posted on October 2, 2025, with a response deadline of October 31, 2025, indicating a relatively tight timeline for potential vendors to submit their information and capabilities. Prospective respondents should be prepared to demonstrate extensive experience in developing sophisticated archival management systems that can handle complex digital and physical collections. The system will likely require advanced features such as metadata management, digital preservation protocols, search and retrieval capabilities, and potential integration with existing government records management infrastructure.

While specific set-aside designations are not explicitly detailed in the provided information, governmental procurements often prioritize small businesses, local vendors, or disadvantaged business enterprises. The procurement suggests a sophisticated technological solution, which might imply a preference for vendors with proven experience in government, cultural heritage, or archival technology sectors. The potential budget range and award value are not specified in the current document, leaving room for vendors to propose scalable solutions that meet the city's archival management needs. Potential respondents should be prepared to demonstrate robust technical capabilities, extensive experience with similar government projects, and a comprehensive understanding of archival preservation best practices. The RFI format indicates that the city is initially gathering information to better define the eventual Request for Proposal (RFP) parameters, allowing for a more refined procurement process.