RFI 20242050 Timekeeping Software and Related Products

The City of Eugene, Oregon, through Lane County, is conducting a Request for Information (RFI) for Timekeeping Software and Related Products, solicitation #20242050. The procurement seeks a comprehensive timekeeping solution to serve approximately 550 employees across Recreation and Cultural Services divisions, including 30 supervisors, managers, and administrators. The desired software must enable time entry via web, mobile applications, and physical timeclocks, with capabilities to auto-populate timesheets, review and approve time records, and integrate bi-directionally with the existing PeopleSoft Time and Labor system. Key deliverables include a solution that supports various device and browser compatibility, can retain time data in disconnected environments, and manage user access through role-based permissions. Vendors are required to submit letters of interest with high-level pricing information by Wednesday, March 27, 2024, at 2:30 PM PST. All questions from potential vendors must be submitted by March 20, 2024, and the City anticipates project implementation in Q4 2024, with a desire to start as soon as possible. After reviewing initial letters of interest, the City may invite selected offerors to demonstrate their software's functionality.

While the RFI documents do not specify explicit set-aside designations or restrictions on vendor participation, five vendors have already submitted responses: Dayforce Softworks, netDuty, VCS Software, Care Systems Inc., and TCP / TimeClock Plus, LLC. The procurement requires mandatory integration with the existing PeopleSoft system, specifically necessitating a bi-directional API that can import employee schedules and export timecard data while providing leave balance information. The City seeks a solution that does not require FMLA case management capabilities but is interested in advanced scheduling features. Although specific budget ranges were not disclosed in the documents, the procurement suggests a comprehensive software solution with potential hardware, implementation, and recurring subscription costs. The current solicitation appears to be replacing an existing timekeeping system, indicating an established technological infrastructure that the new solution must seamlessly integrate with and enhance.