RFCQ - ESB ODOT Seaside Building Residing Project

The Oregon Department of Transportation (ODOT) has issued a Request for Competitive Quotes (RFCQ) for the Seaside Building Residing Project located at 836 Ave S in Seaside, Oregon. The procurement solicits a certified contractor to complete comprehensive exterior building renovation work, which includes removing existing rotten T-111 siding, replacing it with new Hardie Panel, pressure cleaning exterior walls, installing Hardie Plank lap siding across the entire building exterior, and painting to match the existing color scheme. The project has a voluntary pre-quote site walkthrough available on two separate date ranges: January 15-16, 2025, and January 21-23, 2025, between 6:00 am and 4:30 pm. Quotes must be submitted through OregonBuys by the specified bid opening date, with a firm project completion deadline of June 30, 2025. Evaluation criteria will focus on responsiveness, contractor performance history, and lowest bid price, with potential for awarding an additive alternate scope that includes replacing fascia and trim, installing new gutters, and painting those components.

This procurement is exclusively reserved for Emerging Small Businesses (ESB) certified through the State of Oregon's Certification Office for Business Inclusion and Diversity (COBID), with contracts valued at $250,000 or less exempt from standard competitive bidding requirements. The selected ESB contractor must perform at least 51% of the labor using their own workforce and maintain a valid license from the Oregon Construction Contractors Board. Preliminary bid results indicate eight contractors submitted proposals, with base bid amounts ranging from $29,312.60 to $118,500.00, and additive alternate prices between $7,000.00 and $16,830.00. The contract includes specific insurance requirements of $1,000,000 Commercial General Liability per occurrence and $1,000,000 Commercial Automobile Liability, with potential contract retainage not exceeding 5% of progress payments. Liquidated damages of $100 per calendar day will be assessed for delays beyond the final completion date, providing financial incentive for timely project completion.