RFB110325 For License Operation of Stand-Alone ATM

The Commonwealth of Kentucky Finance and Administration Cabinet, Division of Real Properties, in partnership with the Department of Parks, is seeking qualified bids for the licensed operation of a stand-alone, wireless automated teller machine (ATM) at General Butler State Resort Park in Carrollton, Kentucky. The procuring jurisdiction is Calloway County, with the request for bids (RFB 110325) issued on October 8, 2025, and bids due by November 3, 2025, at 2:00 PM EDT. The ATM must be a small-footprint cash dispense unit installed in the front main lobby of the facility without causing damage to flooring. Bidders must be federally insured, organized financial institutions operating under Kentucky law and capable of providing the ATM equipment and services. The bidder assumes responsibility for all installation and operational expenses, including equipment procurement, maintenance, repair, dedicated telephone service if required, and public liability insurance with minimum coverage of $250,000 per person, $400,000 per accident for personal injury, and $1,000,000 for property damage, with the Commonwealth named as an additional insured. The Commonwealth will provide only a 110-volt electrical outlet with electricity costs covered; all other utilities are the bidder's responsibility. Bids must specify a transaction fee per ATM transaction, with bidders allowed to designate groups or affiliates that will not be charged fees. Key deadlines include October 20, 2025, for scheduling site visits with Park Manager Matthew Sabin, October 23, 2025, for submission of written questions, and an optional bidders conference call on November 3, 2025, at 2:00 PM EDT using conference ID 240522021 and participant ID 77330. The resulting License Agreement will be effective upon execution by the Secretary of the Finance and Administration Cabinet and will expire June 30, 2030, with options to renew for five additional one-year periods unless either party provides 30 days' written notice of non-continuation. The award will be made to the lowest responsive, responsible bid that represents the best value to the Commonwealth.

No specific set-aside designations for disadvantaged enterprises or restrictions on organizational types are detailed in the available procurement documents. Prospective bidders must register as vendors with the Commonwealth of Kentucky and provide required documentation including ownership type, FEIN number, and authorized signatures. All bidders are required to submit a $100 good faith deposit via certified or cashier's check payable to the Kentucky State Treasurer. No incumbent vendor information or current contractor details are provided in the solicitation materials. Any improvements and equipment installed on the premises become Commonwealth property unless removable without damage to the facility. Specific award values or budget ranges are not disclosed in the available documentation; however, pricing will be determined competitively based on the transaction fee per ATM transaction proposed by each qualified bidder. Inquiries regarding this procurement should be directed to Kelly Hawkins at 502-229-4366, with submissions sent to the Finance Division at 403 Wapping Street, Frankfort, Kentucky 40601-2607.