RFB09172025 Hay Harvest Simon Kenton WMA

The Commonwealth of Kentucky's Department of Fish and Wildlife Resources is seeking a hay harvesting contract for the Simon Kenton Wildlife Management Area (WMA), located in Mason County, through a Request for Bid (RFB09172025). The procurement solicits a qualified vendor to harvest approximately 150 acres of hay, with specific requirements including cutting, baling, raking, and removing hay between August 1 and October 1 annually. The successful bidder will also be responsible for additional land management tasks, such as applying 4 tons of lime per acre (600 tons total) once during the contract period and sowing a Ladino White Clover and Medium Red Clover Mix twice using prescribed seeding rates. The bid will be evaluated primarily on the bid amount, with a mandatory $100 good faith deposit required. The contract is structured for an initial one-year term with potential renewals for up to four additional consecutive years. Bids are due on September 17, 2025, at 3:00 p.m. ET, with a bid opening to be conducted via conference call, and potential bidders must contact Wendell Harris at 502-564-9831 for further information.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The vendor must provide commercial general liability insurance with $1,000,000 combined single limit and $2,000,000 aggregate coverage. Payment will be 100% upfront at the time of contract signing each year, based on calculated acreage. The Department of Fish and Wildlife reserves the right to withdraw acreage from the annual lease at its discretion for soil and water conservation or wildlife habitat management purposes. While specific budget ranges are not detailed, the contract involves agricultural land use and hay production across approximately 150 acres. No incumbent vendors are mentioned in the provided documentation. Vendors must complete the provided vendor information section and submit an authorized agent's signature or electronic submission. Online bidding is prohibited, and all communications and submissions are to be directed to the Finance - Division of Real Properties located in the Bush Building in Frankfort, Kentucky.