RFB-RC-2025-004-Struvite Control- Prevention and Removal Additives

Rockland County is soliciting bids through RFB-RC-2025-004 for Struvite Control Prevention and Removal Additives, targeting non-hazardous mineral solutions for the Rockland County Sewer District #1 Plant Facility. The procurement seeks two specific solutions: a preventative solution and a removal solution, to be delivered in 275-gallon totes to address mineral buildup in wastewater treatment equipment such as pipes, centrifuges, pumps, and dewatering systems. Bidders must provide comprehensive technical specifications, including detailed laboratory test results, field demonstration capabilities, and proof of product performance and compatibility. The bid requires extensive documentation, including safety data sheets, experience references, insurance certificates, and various certifications regarding political contributions and regulatory compliance. Proposals must be electronically submitted through the BONFIRE Portal by 3:00 PM on January 23, 2025, with the contract term spanning one year and offering four optional one-year renewals. Evaluation criteria will focus on lowest responsible bidder status, with potential line-item award considerations and performance assessments.

The procurement does not explicitly indicate specific set-aside designations for disadvantaged enterprises, though standard federal contract provisions suggest affirmative steps for small and minority-owned businesses. The current incumbent vendor is Koester Associates, Inc., who was previously awarded a similar contract for struvite control solutions. The most recent contract awarded to Koester Associates included an estimated procurement of 2,750 gallons of preventative solution at $30.13 per gallon (totaling $82,875.50) and 1,925 gallons of removal solution at $8.00 per gallon (totaling $15,400.00). Vendors must demonstrate ISO-9001 certification, provide comprehensive safety documentation, and be prepared for potential on-site consultations and performance evaluations. The county reserves the right to adjust pricing annually, with potential increases up to 5% based on industry cost changes. Successful bidders must comply with extensive federal, state, and local regulatory requirements, including provisions related to equal employment opportunity, labor standards, environmental regulations, and procurement guidelines.