RFB-RC-2024-110- Getac Laptop & Accessories or approved equal

The County of Rockland's Department of General Services, in collaboration with the Empire State Cooperative Procurement Alliance (ESPA), is seeking bids for a procurement of Getac laptops and accessories through RFB-RC-2024-110. The solicitation specifically requests seventy (70) Getac S410 G5 Laptops with Wifi Only, five (5) Getac S410 Laptops with LTE Connectivity, fifteen (15) Getac Dual Bay Battery Chargers, and fifteen (15) Getac Spare Batteries. The laptops must meet detailed technical specifications, including an Intel Core i7-1360P Processor, Windows 11 Pro, 16GB RAM, and 512GB PCIe SSD. Bids are due by 3:00 PM on October 17, 2024, and must be submitted electronically through the Empire Procure Connect's Submission Portal. The contract will be awarded to the lowest responsive responsible bidder meeting all requirements, with a six-month initial term and options for two additional six-month renewals. Delivery is expected within 7-10 business days after order receipt, with goods to be delivered to 53 New Hempstead Road, New City, NY. Evaluation will be based on compliance with technical specifications, pricing, and vendor qualifications as demonstrated through the mandatory Certificate of Experience and Statement of Disclosures.

The procurement appears to have no specific set-aside designations or restrictions on respondent types, making it open to a broad range of vendors. Bidders must provide comprehensive insurance documentation, including general liability and workers' compensation, with Rockland County named as an additional insured. The procurement requires vendors to complete several mandatory forms, including a Certificate of Experience detailing three years of prior contract work and a Statement of Disclosures covering areas such as non-collusion, political contributions, and compliance with various legal requirements. While no specific budget range is explicitly stated, the procurement involves approximately 90 total laptop-related items. Pricing is to be quoted F.O.B. Destination with freight prepaid, and bid rates will remain firm through the first contract period, with potential subsequent price adjustments limited to the Consumer Price Index (CPI) for Urban Consumers. The solicitation indicates flexibility in product selection, allowing for "approved equal" alternatives to the specified Getac laptops, which may provide vendors with some latitude in meeting the technical requirements.