RFB No. 27-1402 Central Office Landscaping Services

Brazos River Authority is requesting sealed bids for comprehensive landscaping and grounds maintenance services at its Central Office facility located at 4600 Cobbs Drive, Waco, Texas under RFB No. 27-1402, with bids due November 17, 2026 at 10:00 a.m.

The scope encompasses weekly recurring services (22 times per year on Thursdays, weather permitting, excluding board-meeting days) including mowing, edging, weeding, mulch application, trimming, pruning, debris removal, and cleanup; plus non-recurring services including herbicide and insecticide applications (2 per year each), fertilizer applications (2 per year), storm debris removal (estimated 50 hours annually), irrigation system evaluation and repairs (estimated 50 hours annually), and plant replacements with a not-to-exceed cap of $10,000, plus bed and plant upgrades with a not-to-exceed cap of $30,000. All chemical applications must be organic in nature or origin, EPA-approved, and wildlife/pet-friendly.

The contract term is one year with renewal options for up to four additional one-year periods. Compensation is structured with unit pricing for recurring services, hourly rates for storm debris and irrigation work, and not-to-exceed pricing for plant replacements and miscellaneous work. The BRA is exempt from Texas Sales Tax and Use Tax; taxes should not be included in bids. A cost adjustment provision based on the Consumer Price Index applies to additional contract terms.

Respondents must provide proof of insurance including General Liability ($500,000 per person / $1,000,000 per occurrence / $2,000,000 aggregate), Workers' Compensation (statutory), Automobile Liability ($1,000,000 per claim and aggregate), Employers' Liability ($1,000,000 policy limit), and Pollution Liability ($1,000,000 per claim and aggregate), registered with myCOItracking.com prior to work commencement. A non-mandatory pre-bid meeting is scheduled for November 3, 2026 at 10:00 a.m. Questions are due November 10, 2026 at 4:00 p.m., with addenda posted by November 13, 2026 at 4:00 p.m. Required submissions include completed Bid Form, W-9, Conflicts of Interest Questionnaire, Non-Collusion Affidavit, and Vendor Compliance to State Law form. The BRA reserves the right to terminate at any time for any cause or for convenience without penalty.