RFB No. 26-0019 Bus Shelters (Annual Contract)

The Columbus Consolidated Government of Columbus, Georgia is seeking qualified vendors to provide bus shelters for the METRA Transit System through RFB No. 26-0019, an annual contract with a three-year term. The procurement specifically targets two bus shelter models: an 8' H x 8' L x 5' W version and an 8' H x 12' L x 4' W version, both featuring Sierra High Peak design with aluminum roof panels, wire grid fascia, and black coloration. These shelters must be fade and rust-resistant and supplied in an unassembled state, with an estimated annual procurement of 15 or more units per model type. The bid is due on December 10, 2025, at 2:30 PM Eastern, with a virtual bid opening scheduled for 3:00 PM on the same date. Vendors are required to submit unit cost pricing for each fiscal year (FY26-FY28), inclusive of all shipping and delivery charges, and must demonstrate compliance with federal, state, and local regulations. Successful bidders must deliver ordered shelters within 60 days of receiving a purchase order, and all equipment will be warranted for twelve months against defective materials and workmanship.

The contract opportunity includes several important vendor requirements and restrictions, particularly for federal funding considerations. Vendors must register with SAM.gov and provide their Unique Entity ID, as the purchase may be funded through Federal American Rescue Plan (ARP) funds. The procurement emphasizes compliance with Disadvantaged Business Enterprise (DBE) requirements and federal transit administration regulations. Vendors must submit comprehensive documentation, including completed forms, product literature, manufacturer warranties, business licenses, IRS Form W-9, and federal compliance certifications. Electronic submission through DemandStar is mandatory, with paper submissions automatically rejected. While specific award value ranges are not explicitly stated, the multi-year contract suggests potential significant procurement volume. The Columbus Consolidated Government reserves the right to reject any or all bids and modify contract terms based on budgetary constraints or regulatory changes, providing flexibility in the procurement process.