RFB for EDGECOMBE COUNTY SCALE COMPUTING HYPERCONVERGE REPLACEMENT AT EDGECOMBE COUNTY ADMIN BLDG AND ECSO

Edgecombe County, North Carolina is requesting bids for replacement Scale Computing Hyperconverged infrastructure at the County Administration Building (201 St Andrew Street, Tarboro) and the Edgecombe County Sheriff's Office (3005 Anaconda Road, Tarboro), with bids due October 30, 2026 at 10:00 a.m. The county encourages participation by minority-owned, women-owned, disabled, and disadvantaged business enterprises, though this is stated as an encouragement rather than a formal set-aside or preference program.

The scope includes furnishing, installing, configuring, and migrating to new Scale Computing Hyperconverged systems at both locations. The Administration Building requires three nodes with dual Intel Xeon Gold processors (8-core/16-thread, 3.2 GHz), 768 GB RAM per node, and 60 TB storage per node. The Sheriff's Office requires three nodes with the same processors, 384 GB RAM per node, and 60 TB storage per node. Both locations need a 24-port Ethernet Layer 3 switch with 25 Gigabit SFP28 and 100 Gigabit QSFP capabilities and 10/25 Gigabit network adapters. The awardee must provide migration planning, virtual machine migration, downtime coordination, testing, documentation, and knowledge transfer. Bidders must demonstrate Scale Computing Hyperconverged Infrastructure experience through three references for comparable projects within the previous five years and proper licenses and certifications.

The contract includes a five-year hardware warranty and Scale Software Warranty. Scale hardware, software, and support must be financed over five years with monthly and annual payment options; network equipment will be purchased outright. Each cost proposal must itemize financed equipment payments, outright purchases, labor, miscellaneous costs, and taxes for each location. Vendors must provide a Certificate of Liability Insurance with general liability coverage of at least $1,000,000 and Workers' Compensation coverage within ten days of bid award. Written questions are due October 23, 2026 at 10:00 a.m. A pre-bid meeting is available upon request. Jayson Webb, Chief Information Officer, is the contact for bid submission and questions (jaysonwebb@edgecombeco.com).