RFB-90-26 DJJ Security Door Upgrades Adair RDC

The Commonwealth of Kentucky Department for Facilities and Support Services, Division of Engineering and Contract Administration, on behalf of the Department of Juvenile Justice, is soliciting bids through Request for Bid RFB-90-26 for security door upgrades at the Adair Regional Detention Center in Columbia, Kentucky. The procurement encompasses installation of new lockable pass-through slots with integrated trays into existing detention hollow metal doors, replacement of select doors with new security-grade doors and hardware, and associated modifications to dormitory and intake holding areas. Deliverables include the fabrication and installation of security-grade doors, frames, hardware components (including locksets, hinges, and door pulls), and specialized equipment such as food pass door sets and shower door assemblies, with hardware maintenance spare parts required (two locks per type, six hinges per type, four door pulls per type, and three complete food pass door sets). The project requires substantial completion within 310 calendar days (approximately 10 months) from contract execution, with work scheduled Monday through Friday from 8 a.m. to 5 p.m., and door and frame painting to be performed by the facility owner rather than the contractor. A mandatory site visit meeting is scheduled for October 7, 2025, at 10:30 a.m. Eastern Time at 401 Appleby Drive, Columbia, Kentucky, with prospective bidders required to submit NCIC background check and Central Registry Check forms to Roberta McCann by October 2, 2025, at 3:00 p.m. Bids must be submitted electronically through the Commonwealth's eProcurement system by October 21, 2025, at 1:30 p.m. Eastern Time, with a public bid reading conducted via conference call at 2:30 p.m. Eastern Time on the same date. All bidders must register with the Vendor Self Service system at https://vss.ky.gov prior to submission, allowing 24-48 hours for registration completion, and must submit the Official Bid Document and any required Bid Bond as a single combined PDF attachment; postal, courier, and hand-delivered submissions will not be accepted.

The solicitation documents do not identify any specific set-asides or restrictions on the types of organizations eligible to respond to this procurement. No incumbent vendors, current contractors, or existing infrastructure requiring integration are referenced in the available procurement materials. The contract amount and award value have not been disclosed in the solicitation documents; bidders are instructed to enter $0.00 as the contract amount in the eProcurement system and detail the actual contract amount in their Official Bid Document attachment. All project plans, specifications, and technical documents are available at no charge through https://www.stateofkyplanroom.com; contractors must register as planholders through this site to receive addenda and ensure receipt of all solicitation modifications. Questions or clarifications regarding the procurement should be directed to Purchasing Agent Susan Ward at Susan.Ward@ky.gov or (502) 226-0335.