RFB-86-24 TAB HVAC Upgrades Kentucky School for the Deaf

The Commonwealth of Kentucky, Department for Facilities and Support Services, Division of Engineering and Contract Administration is soliciting bids through Request for Bid (RFB) No. RFB-86-24 for Testing, Adjusting, and Balancing (TAB) services related to HVAC upgrades at the Kentucky School for the Deaf in Danville, Kentucky, located in Breathitt County. The procurement requires bidders to furnish all labor, materials, supplies, and services necessary to test, adjust, and balance both HVAC and plumbing systems across multiple buildings including Thomas Gym, Kerr Hall, and Brady Hall, in accordance with drawings and specifications prepared by GRW, Inc. The TAB agency must be a current member of either the Associated Air Balance Council (AABC) or the National Environmental Balancing Bureau (NEBB) and must provide proof of certification for all relevant disciplines, with all work performed in accordance with the latest edition of National Standards published by the affiliated organization. Key deliverables include a comprehensive final TAB report submitted in three copies to the Architect-Engineer and one copy to the Project Manager, shop drawings and submittal data to be provided no later than 30 days prior to the start of work, and attendance at project progress meetings with provisions for unanticipated services including repeated testing if equipment fails initial tests. Adjustment tolerances are established at +10%, -0% unless otherwise specified, and the bidder must demonstrate company experience, personnel qualifications, test and balance engineer certifications, and proposed procedures and agendas. Bids were due on October 5, 2023, at 10:30 a.m. Eastern Time, submitted electronically through MOVEit as a combined PDF document, with a public bid reading held via conference call at 11:00 a.m. Eastern Time on the same date; the project has a Substantial Completion date of November 29, 2023, and a Final Completion date of December 29, 2023. Bidders must submit a lump sum bid amount with unit prices for Test and Balancing Technician services (hourly rate), Additional Trips to Job Site (per trip rate), and Special Tools (hourly rate), along with a bid guarantee of not less than five percent of the total bid amount in the form of a bid bond or certified check, and bids remain valid for thirty calendar days from the official opening date.

The Commonwealth encourages utilization of minority, women-owned, service-disabled veteran-owned, and disadvantaged business enterprises as subcontractors and vendors; bidders who fail to utilize disadvantaged vendors must provide a statement describing actions taken to include such vendors. All contractors must be registered with the Kentucky Secretary of State and in good standing, registered with eMARS, and must comply with Kentucky Workers' Compensation insurance requirements under KRS Chapter 342, tobacco-free workplace regulations, and Equal Employment Opportunity Act requirements for projects exceeding $500,000. The successful bidder will be awarded on a lump sum basis as the lowest responsive bid from a responsible bidder and must provide a 100% Performance Bond and a separate 100% Payment Bond upon award; the successful contractor must also maintain comprehensive insurance coverage including commercial general liability of at least one million dollars per occurrence and provide a one-year warranty on all materials and workmanship following final completion. Monthly payment will be made based on architect-approved applications, with retainage of up to ten percent until fifty percent completion and five percent thereafter, with final payment contingent upon submission of as-built drawings, warranty documentation, and evidence that all subcontractors and suppliers have been paid. The identified project partners include the General Contractor (Marrillia), Mechanical Contractor (Prewitt Mechanical Contractors, Inc.), Commissioning Agent (FCG), and Controls Contractor (Trane), with project oversight by KDE Project Manager Walter Hulett and Owner Project Manager Tony Yates; all invoicing and change orders should be submitted to kristi.sharp@ky.gov. No specific contract value or budget range is disclosed in the available solicitation documents; interested bidders should contact statewide procurement manager Kristi Sharp at 502-564-3636 for additional information.