RFB-7477 - YPS Foundation for Education Supplies for Halmi Academy

The City of Yonkers Public Schools (YPS) is conducting a Request for Bid (RFB-7477) to procure film-making educational supplies for Halmi Academy, specifically targeting audiovisual and production equipment. The procurement covers 80 distinct items including cameras, microphones, lighting equipment, storage devices, software, and related accessories with quantities ranging from 1 to 11 units per item. This is a competitive bid not requiring an all-or-nothing submission, allowing vendors to bid on specific line items or partial components of the overall request. The bid will be opened on June 27, 2025, at 2:00 PM, with a deadline for written questions on June 20, 2025. Evaluation criteria will focus on lowest responsive and responsible bidder, with allowances for "Yonkers Approved Equal" alternatives to specified manufacturers. Bidders must complete comprehensive documentation including a vendor background questionnaire, non-collusive bidding certification, and provide proof of various insurance coverages.

The procurement does not specify explicit set-aside designations for disadvantaged enterprises, though bidders must certify compliance with legal requirements including the Iran Divestment Act and provisions regarding business dealings with Northern Ireland. Vendors must provide comprehensive insurance coverage, including workers' compensation, commercial general liability, and cyber liability insurance. While specific budget ranges are not explicitly detailed, the bid encompasses a substantial technology infrastructure investment for the Halmi Academy's film and television production training program. The solicitation allows for multiple vendors to potentially be awarded different line items, providing flexibility in the procurement process. Bidders must include delivery and freight charges in their unit pricing and are required to submit a complete set of bid forms and certifications to be considered for award.