RFB-38-25 Western St Hosp Nursing Facility Renovations

The Commonwealth of Kentucky's Division of Engineering and Contract Administration, on behalf of the Cabinet for Health & Family Services, is procuring general construction services for nursing facility renovations at Western State Hospital located at 2400 Russellville Road in Hopkinsville, Kentucky (Clinton County). This Request for Bids (RFB-38-25, Solicitation No. RFB 785 2500000040) solicits comprehensive HVAC system upgrades, piping modifications, temperature control installations, and related building infrastructure improvements across multiple buildings at the facility. The project deliverables include mechanical and electrical system replacements, hydronic system modifications, fan coil unit installations with three-speed adjustable ECM fan motors, water flow measurement equipment featuring magnetic type meters with hot tap insertion assemblies, airflow measuring stations utilizing thermal dispersion technology, ceiling system removal and replacement, ductwork installation with specific material and finish requirements, and coordination with separately contracted Testing, Adjusting, and Balancing services and commissioning work. The contractor must complete substantial work within 540 calendar days with an additional 30 days for final completion, incorporate twenty-one calendar days between project phases for owner operations, comply with facility COVID guidelines and hot work permit requirements, and coordinate all utility outages with the owner and engineer at least seven days prior to implementation. The mandatory site visit was held on August 7, 2024, at 10:00 AM Central Time, with the original bid closing date of August 15, 2024, subsequently extended to September 12, 2024, at 1:30 PM Eastern Time. A public bid reading occurred via conference call at 2:30 PM Eastern Time on the bid opening date using dial-in numbers 502-782-2663 or 844-603-5060 with Conference ID 240522002. All bid documents, specifications, and drawings are available at no charge through the State of Kentucky Plan Room at https://www.stateofkyplanroom.com, and bidders must submit responses exclusively through the Commonwealth's eProcurement system after registering in the Vendor Self Service (VSS) system at https://vss.ky.gov, allowing 24 to 48 hours for account activation. Key project contacts include Bryan Atkins of Marcum Engineering, LLC (Project Manager), Dwayne Brown of the Division of Engineering and Contract Administration, and Kristi Sharp (Purchasing Agent), with procurement questions directed to 502-330-9858 or Finance.CRCGroup@ky.gov.

The procurement documents do not specify set-asides for disadvantaged enterprises or restrictions on bidder eligibility based on organizational type. No incumbent vendors or current contractors are identified in the available documentation. The project requires integration with existing infrastructure at Western State Hospital, including coordination with existing utility systems, HVAC infrastructure in Buildings 30, 31, 32, and 33, and compliance with facility operational requirements during the phased renovation work. The contractor has the flexibility to work either five eight-hour days or four ten-hour days and may defer background checks as a requirement. The Commonwealth will manage furniture relocation, provide temporary heat during HVAC outages exceeding twelve hours, and directly contract and pay for Testing, Adjusting, and Balancing services and commissioning, while the contractor is responsible for furnishing temporary cooling units with generators as needed and obtaining low-voltage electrical permits and fees associated with temperature control work. The specific budget or contract award value is not disclosed in the available procurement documents; bidders are required to enter $0.00 in the eProcurement system line item field while submitting the actual contract amount on the Official Bid Document as an attachment.