RFB-2767 Vehicle Upfit Services

Chautauqua County is seeking vehicle upfit services through Request for Bid (RFB-2767), specifically targeting equipment and modifications for the county Sheriff's office vehicle fleet. The procurement opportunity is designed to secure comprehensive vehicle modification services, with bids being accepted until September 4, 2025, at 1:45 PM. Prospective vendors must obtain bid documents through the Empire State Purchasing Group website after registering on the platform, which becomes available on August 14, 2025. Bidders are required to submit sealed bids in duplicate, including a mandatory bid security of $500.00 in the form of a certified check, bank draft, or bid bond. The contract term is set for one year and will be applicable across all New York State counties, with the procurement process involving a public bid opening that will be broadcast via Teams. Evaluation criteria include compliance with bid specifications, pricing, and the ability to meet the county's vehicle upfit requirements for the Sheriff's office.

There are no specific set-aside designations for disadvantaged enterprises in this procurement, and the opportunity is open to all qualified vendors capable of providing vehicle upfit services. The bid documents indicate that no business entities have been awarded an identical or substantially similar procurement contract within the past five years. Chautauqua County reserves the right to reject any or all bids and may waive informalities in the bidding process. Bidders are prohibited from withdrawing their submissions within 45 days after the bid opening, and failure to enter into a contract may result in forfeiture of the bid security. While specific budget ranges are not explicitly stated, the requirement for a $500.00 bid security suggests a procurement of moderate financial scale. Vendors are advised to carefully review all bid documents and check for potential addenda up to the response deadline to ensure full compliance with the county's specifications.