RFB-270-26 CHFS - WSH-Replace HVAC Piping

The Commonwealth of Kentucky's Cabinet for Health and Family Services, Division of Engineering and Contract Administration, is issuing Request for Bid (RFB-270-26) for the furnishing and startup of dedicated outdoor air units and fan coil units at Western State Hospital in Hopkinsville, Kentucky. The procurement encompasses HVAC equipment to serve 21 individual patient and administration wings and floors located within Buildings 55, 56, 57, and 58 at this secure acute care adult psychiatric facility. The project will be executed in multiple phases, with installation performed by others; the successful contractor must provide inspection and factory startup services through manufacturer representatives after installation is complete and owner-furnished materials such as ductwork, piping, grilles, and diffusers are in place. Control system integration into the building management system will be performed by others. Bids are due June 4, 2026, at 1:30 p.m. Eastern Time through the Commonwealth's eProcurement system exclusively, with a public bid reading via conference call scheduled for 3:00 p.m. ET on the same date. A mandatory site visit must be arranged by contacting Rusty Padgett at 270-484-5963 or Russell.Padgett@ky.gov, with no automatic site visit scheduled. All project plans, specifications, and drawings are available at no charge through https://www.stateofkyplanroom.com via Lynn Imaging. Bidders must register with the Vendor Self Service (VSS) system at https://vss.ky.gov prior to submission, allowing 24 to 48 hours for registration completion, and submit bids as a single PDF containing the Official Bid Document and any required Bid Bond; postal, courier, and hand-delivered submissions will not be accepted.

No set-aside designations or restrictions on organization types are specified in the procurement documents provided. The documents do not identify any incumbent vendors, current contractors, or disadvantaged enterprise requirements. Proper equipment storage from delivery through installation is required at this secure psychiatric facility. According to Addendum 1, the successful bidder must submit payment and performance bonds within 48 hours of receiving the intent to award letter. The actual contract value must be entered on the Official Bid Document submitted as an attachment, with $0.00 entered in the e-procurement system itself. All procurement inquiries should be directed to Purchasing Agent Janis Wilhoite at janis.wilhoite@ky.gov or (502) 401-6239. The specific contract award value or budget range is not disclosed in the available solicitation documents.