RFB-269-26 DJJ-Woodsbend HVAC Upgrades

The Commonwealth of Kentucky, Department for Juvenile Justice, issued Request for Bid (RFB) 785 2600000603 on May 18, 2026, for HVAC system upgrades at the Woodsbend Youth Development Center in West Liberty, Kentucky. The procurement seeks complete mechanical renovation of the facility's main building, encompassing approximately 15,500 square feet that serves as a housing unit, dining facility, and administrative offices. The primary deliverables include demolition of the existing water-source heat pump system (including piping, cooling tower, pumps, and electric boiler installed in the 1980s) and replacement with multiple zones of packaged and split system direct expansion units to meet current operational needs. Bidders were required to attend a mandatory site visit on June 2, 2026, at 10:00 AM Eastern Time, with the bid submission deadline of June 25, 2026, at 1:30 PM Eastern Time. All bids must be submitted electronically through the Commonwealth's eProcurement system after vendor registration through the Vendor Self Service (VSS) system (requiring 24 to 48 hours for completion), with a public bid reading conducted via conference call at 3:00 PM Eastern Time on the opening date. Complete project information, plans, and specifications were available at no charge through https://www.stateofkyplanroom.com, with project contacts including Architect Mark Zoller (Paladin Inc), Project Manager Brian Cottongim, Agency Representative Ronnie Coomer, and Purchasing Agent Janis Wilhoite.

The RFB documentation does not specify set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors applicable to this procurement. There is no information provided regarding possible award values, budget ranges, or specific required qualifications beyond the standard registration and submission requirements in the eProcurement system. Bidders were instructed to enter $0.00 for the contract amount in the e-procurement system, with the actual contract amount to be entered on the Official Bid Document submitted as an attachment. No existing infrastructure integration requirements or technology compatibility specifications were detailed in the available solicitation materials. All procurement questions were to be directed to the buyer of record, though the documentation does not provide specific contact information for post-RFB inquiries.