RFB-267-25 HVAC Upgrades KSP- Post 3 Bowling Green

The Commonwealth of Kentucky's Division of Engineering and Contract Administration is issuing RFB-267-25 for HVAC upgrades at Kentucky State Police Post 3 located at 3119 Nashville Road in Bowling Green, Kentucky in Union County. This invitation to bid encompasses comprehensive heating, ventilation, and air conditioning system replacement and upgrades requiring multiple construction trades including demolition, concrete work, ceiling installation, mechanical systems, ductwork, and electrical work. The project deliverables include phased demolition and replacement of existing HVAC equipment, ductwork modifications and cleaning with sanitization and sealing of existing ductwork to remain, installation of dedicated outside air equipment, power infrastructure provisions for HVAC work, new attic access installation with a pull-down ladder hatch, concrete patio work with specific paving and joint sealant specifications, and site clearing and earth moving activities. The specific mechanical equipment to be installed includes York Y92E furnaces, York YH6 and AAON CFA air-cooled heat pumps, LG split heat pump systems, and associated controls, refrigerant piping with insulation, condensate drain systems, and electrical connections with specified breaker and wire sizing. The bid submission deadline is July 15, 2025, at 1:30 p.m. Eastern Time with electronic submission required through the Commonwealth's eProcurement system; a mandatory site visit was held on June 16, 2025, at 10:00 a.m. Central Time, and a public bid reading will be conducted via conference call on the closing date at 3:00 p.m. Eastern Time at (502) 782-2663, Conference ID 240522124, Participant code 600422. Bidders must register in the Vendor Self Service (VSS) system at https://vss.ky.gov prior to submission with 24-48 hours required for account activation, download all bid documents and specifications at no charge from https://www.stateofkyplanroom.com, and submit the Official Bid Document and any required Bid Bond as a single combined PDF attachment with actual contract amounts entered on the bid document rather than in the eProcurement system.

The solicitation documents do not specify set-aside designations, disadvantaged enterprise restrictions, or limitations on organizational types eligible to respond to this procurement. No incumbent vendors, current contractors, or existing infrastructure requiring integration are identified in the available solicitation materials. Questions regarding the procurement should be directed to Purchasing Agent Janis Wilhoite at (502) 401-6239 or janis.wilhoite@ky.gov, and technical specifications and drawing inquiries can be addressed to the consultant Bryan Atkins at Marcum Engineering LLC or through Lynn Imaging at 1-800-888-0693. The project is assigned Marcum No. 24619 and Account No. 520-CBZ6-BG02-00 for reference purposes. No specific contract award value or budget range is disclosed in the solicitation documents; however, bidders must submit their proposed contract amounts on the Official Bid Document as an attachment. The scope of work is substantial and multifaceted, suggesting a significant capital improvement project, though the exact funding source and award parameters remain undisclosed at this stage of the procurement process.