RFB-265-25 HVAC Upgrades FFA Admin Building, Hardinsburg

The Commonwealth of Kentucky's Division of Engineering and Contract Administration, on behalf of the Department of Education, is issuing Request for Bid (RFB) RFB-265-25 for HVAC upgrades to the FFA Administration Building located at 1100 FFA Camp Road in Hardinsburg, Kentucky, within Breathitt County. The procurement seeks qualified contractors to replace existing air handling units and condensing units at the FFA Camp administrative facility as part of the Future Farmers of America New Administration Building renovation project (Project Number 540CBANFF2501). The project scope includes installation of new heating, ventilation, and air conditioning systems, along with piping, ductwork insulation, and mechanical equipment modifications; notably, controls integration has been excluded from the bid requirements per Addendum 2. Key objectives include substantial system replacement while coordinating with existing Building Automation Systems already installed in the new administration building and adhering to BACNET protocol standards for system controls. Prospective bidders were required to attend a mandatory site visit on June 12, 2025, at 11:00 A.M. Central Time. The bid submission deadline is September 22, 2025, at 1:30 P.M. Eastern Time, with a public bid opening and conference call at 3:00 P.M. Eastern Time on the same date. All bids must be submitted exclusively through the Commonwealth's eProcurement system via the Vendor Self Service (VSS) portal at https://vss.ky.gov, with bidders required to register at least 24 to 48 hours prior to submission. Plans, specifications, and drawings are available at no charge through https://www.stateofkyplanroom.com. Liquidated damages of $500 per calendar day for delays beyond substantial completion and $250 per calendar day for delays beyond final completion apply to this contract.

The solicitation documents do not specify set-aside designations or restrictions based on contractor classification, disadvantaged business status, or organizational type. No incumbent vendors or current contractors are identified in the available procurement documents. The project requires coordination with the existing Building Automation Systems infrastructure already installed within the new administration building, and all control equipment specifications allow "or approved equal" alternatives while maintaining BACNET protocol compliance. Contractors must demonstrate qualifications in HVAC system installation, integration with building automation systems, and adherence to comprehensive specifications covering equipment startup, testing, balancing, and shop drawing submittal. The specific award value and contract amount have not been disclosed in the procurement solicitation documents; bidders are instructed to enter $0.00 as the contract amount in the e-procurement system and submit the actual proposed contract amount on the Official Bid Document as part of a combined PDF attachment with any required bid bond. Interested parties should direct inquiries to Janis Wilhoite, Statewide Procurement Analyst II, or consult with the project consultant Paul Graves of CMTA Inc. regarding technical specifications and project details.