RFB-265-25 HVAC Upgrades FFA Admin Building, Hardinsburg

The Commonwealth of Kentucky's Department for Facilities and Support Services, Division of Engineering and Contract Administration, is seeking bids for RFB-265-25, a project involving HVAC upgrades at the Future Farmers of America (FFA) Administration Building located in Hardinsburg. The procurement is a Request for Bid (RFB) focused on replacing existing air handling and condensing units, with specific requirements for mechanical system renovations including HVAC controls, air handling units, and related infrastructure. A mandatory site visit is scheduled for June 12, 2025, at 11:00 AM Central Time, and electronic bids must be submitted through the state's eProcurement system by September 22, 2025, at 1:30 PM, with a public bid reading via conference call at 3:00 PM Eastern Time. The project involves connecting new air handling units and condensing units to an existing Building Automation System (BAS), with detailed technical specifications for equipment construction, fan arrays, motors, control panels, and coil sections. Liquidated damages are established at $500 per calendar day for substantial completion delays and $250 per calendar day for final completion delays. Vendors must be registered in the Commonwealth eProcurement System via the Vendor Self Service (VSS) System prior to bidding.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the procurement documents. Bid documents and specifications are available at no cost through the state of Kentucky planroom website, with hard copies available for purchase from Lynn Imaging. Key project contacts include Paul Graves from CMTA Inc (consultant), Tony Yates from the Division of Engineering and Contract Administration, Josh Mitcham from the Department of Education, and Janis Wilhoite as the Purchasing Agent. While a specific budget range was not provided, the comprehensive nature of the HVAC upgrades suggests a significant investment in modernizing the mechanical systems of the FFA Administration Building. The project will integrate with the existing Building Automation System, indicating a preference for technologically compatible solutions that can seamlessly connect with current infrastructure. Bidders will need to demonstrate technical expertise in HVAC system upgrades, controls integration, and compliance with the detailed mechanical specifications outlined in the procurement documents.