RFB-260-25 KCTCS Lighting Upgrades Preston Arts Center

The Commonwealth of Kentucky's Department for Facilities and Support Services, Division of Engineering and Contract Administration, on behalf of the Kentucky Community and Technical College System (KCTCS), is issuing Request for Bid (RFB) 785-2500000705 for lighting upgrades at the Preston Arts Center located at Henderson Community College in Henderson, Kentucky, within Hardin County. This competitive procurement solicits bids for a comprehensive electrical and lighting system overhaul that includes disconnection and removal of the existing dimming system and control circuits within the auditorium, installation of new distribution equipment and feeder circuits, installation of a state-of-the-art dimming system with theatrical LED lighting fixtures and control equipment, feeding existing house lighting fixtures from the new dimming system, and interconnecting both the emergency power distribution system and building fire alarm system with the new dimming system to provide emergency egress lighting. A mandatory site visit is scheduled for May 30, 2025, at 11:00 a.m. Central Time at 2660 S. Green Street, Henderson, Kentucky, with bids due June 10, 2025, at 1:30 p.m. Central Time through the Commonwealth's eProcurement system exclusively. All bidders must register in the Vendor Self Service (VSS) system at https://vss.ky.gov at least 24 to 48 hours prior to submission, with the Official Bid Document and any required Bid Bond combined as a single PDF attachment. Public bid opening will occur on June 10, 2025, at 3:00 p.m. Eastern Time via conference call at (502) 782-2663. Project plans and specifications are available at no charge through https://www.stateofkyplanroom.com, with hard copies available for a fee through Lynn Imaging at 1-800-888-0693. Key project contacts include Architect Matt Brockman, Project Manager Brian Cottongim, Agency Representative Phillip Buchy, and Purchasing Agent Janis Wilhoite.

The solicitation documents do not specify set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. Bidders should note that Addendum No. 1, issued June 3, 2025, clarifies specifications regarding Unison Wiring installations with a maximum distance allowance of 1,640 feet, requiring contractors to provide a Paradigm Repeater Module to extend the maximum distance by an additional 1,640 feet for a total allowable length of 3,280 feet; this addendum becomes binding upon contract issuance. The new dimming system must integrate with existing house lighting fixtures and interconnect with the facility's current emergency power distribution system and building fire alarm system. No specific award value or budget range is disclosed in the available solicitation documents; bidders must enter $0.00 for the contract amount in the e-procurement system with the actual contract amount to be entered on the Official Bid Document.