RFB-258-25 CHFS WSH Campus Wide Roof Replacement

The Commonwealth of Kentucky's Division of Engineering and Contract Administration, on behalf of the Cabinet for Health and Family Services, is procuring a campus-wide roof replacement project at Western State Hospital in Hopkinsville, Kentucky, located in Casey County. This request for bid (RFB-258-25) seeks qualified roofing contractors to remove and replace existing roof systems on five separate buildings at the facility's 2400 Russellville Road location. The project scope includes new shingle roofs for buildings 20 and 78, and new 2-ply modified bitumen membrane roofs for buildings 31, 33, and 48, with all areas to be demolished down to existing roof decks and reconstructed with new materials including ice and water protection at flashings, pre-finished metal flashings and edging, 2-ply mod-bit roofs over rigid insulation with tapered drainage areas, and new coping caps, expansion joints, waterheads, downspouts, and splash pans as required. Contractors must verify existing roof construction conditions prior to bidding, maintain continuous watertight roof conditions throughout construction, comply with manufacturer standards and NRCA guidelines, and are responsible for site security, debris management, ground restoration, and utility protection. Required qualifications include the ability to complete work without phased construction, providing negative tuberculosis skin test results for on-site workers, and maintaining strict standards regarding worker conduct and prohibited items on hospital campus grounds. A mandatory site visit is scheduled for May 29, 2025, at 10:00 A.M. Central Time, with a virtual pre-bid meeting on June 4, 2025, at 10:00 A.M. Eastern Time via Microsoft Teams. Electronic bids must be submitted through the Commonwealth's eProcurement system (https://vss.ky.gov) by June 18, 2025, at 1:30 P.M. Eastern Time, with public bid reading via conference call at 2:30 P.M. Eastern Time the same day. All bid documents and specifications are available at no charge through https://www.stateofkyplanroom.com, and bidders must register as planholders to receive addenda; procurement questions should be directed to Purchasing Agent Susan Ward at Susan.Ward@ky.gov or (502) 226-0335.

The procurement documents do not identify specific set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors. Bidders must be registered in the Commonwealth eProcurement System via Vendor Self Service 24 to 48 hours prior to bid submission, and only online bids submitted through the e-procurement system will be accepted, with postal delivery, hand delivery, and email submissions explicitly prohibited. The Official Bid Document and any required Bid Bond must be combined as a single PDF attachment, with bidders entering $0.00 for the contract amount in the e-procurement system and providing the actual contract amount only on the Official Bid Document submitted as an attachment. No specific contract award value or budget range is disclosed in the available procurement documents, though the project scope and comprehensive roof replacement requirements across five buildings suggest a substantial capital project. Ground restoration requirements include leveling, grass seeding with type matching surrounding areas, straw coverage, and daily watering until new grass reaches three inches in height, reflecting the project's emphasis on site remediation and restoration upon completion.